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Privacy Policy

A legal disclaimer

Effective Date: OCTOBER 3, 2025

KOTAI RESEARCH ("we", "our", or "us") is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, and store your personal data when you interact with us, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Privacy Policy

1. What Information We Collect
We may collect and process the following types of personal data:

  • Name

  • Email address

  • Phone number

  • Company name

  • Job title

  • Technical data (e.g. IP address, browser type)

  • Usage data (e.g. how you use our website or services)


2. How We Collect Your Data

  • We collect data in the following ways:

  • Directly from you (e.g. via contact forms, email, or phone)

  • Automatically when you use our website (via cookies or analytics tools)


3. How We Use Your Data
We may use your data to:

  • Provide and manage our services

  • Respond to your enquiries

  • Improve our website and services

  • Send relevant updates or marketing communications (with your consent)

  • Comply with legal obligations
     

4. Legal Bases for Processing

  • We process your personal data based on one or more of the following legal grounds:

  • Your consent

  • Performance of a contract

  • Compliance with a legal obligation

  • Our legitimate business interests


5. Sharing Your Data

  • We do not sell your data. We may share your data with:

  • Service providers or contractors who support our business

  • Legal or regulatory authorities if required by law

  • All third parties are required to respect the security of your personal data and to treat it in accordance with the law.
     

6. Data Security

  • We take appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way.
     

7. Your Data Rights

  • You have the right to:

  • Access your personal data

  • Correct any inaccurate or incomplete data

  • Request deletion of your data

  • Object to or restrict processing

  • Withdraw consent (where processing is based on consent)

  • To exercise your rights, contact us.

8. Data Retention

  • We will only keep your personal data for as long as necessary for the purposes for which it was collected, or as required by law.

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